Board Policies

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CHATHAM COUNTY (NC) SCHOOLS - BOARD POLICIES

Contents


1000 Series - SCHOOL BOARD GOVERNANCE AND OPERATIONS

Policy # Policy Title
 
LEGAL STATUS OF THE BOARD
Policy 1000 Legal Status of the Board and School District
Policy 1010 Board Authority and Duties
 
GOVERNING PRINCIPLES AND GOALS
Policy 1100 Governing Principles
Policy 1200 Governing Principle--Student Success
Policy 1300 Governing Principle -- Parental Involvement
Policy 1310-4002 Parental Involvement - Policy_1310-4002_Spanish
Policy 1320-3560 Title I Parent Involvement - Policy_1320-3560_spanish
Policy 1400 Governing Principle – School Initiatives
Policy 1500 Governing Principle – Safe, Orderly and Inviting Environment
Policy 1510-4200-7270 School Safety
   Regulation 1510-4200-7270 Responding to Bomb Threats
Policy 1600 Governing Principle – Professional Development
Policy 1610-7800 Professional Development and Assistance
Policy 1700 Governing Principle – Removal of Barriers
Policy 1710-4021-7230 Prohibition Against Discrimination, Harassment and Bullying
Policy 1720-4015-7225 Discrimination, Harassment and Bullying Complaint Procedure
Policy 1730-4022-7231 Nondiscrimination on the Basis of Disabilities
Policy 1736-4026-7236 Sexual Harassment Defined
Policy 1740-4010 Student and Parent Grievance Procedure
Policy 1742-5060 Responding to Complaints
Policy 1745-4027 Sexual Harassment Complaint Procedure for Students
Policy 1750-7220 Grievance Procedure for Employees
Policy 1755-7237 Sexual Harassment Complaint Procedure for Employees
Policy 1760-7280 Prohibition Against Retaliation
Policy 1800 Governing Principle – Stewardship of Resources

 

2000 Series - GENERAL SCHOOL ADMINISTRATION

Policy # Policy Title
Policy 2000 Operational Goals of the Board
Policy 2010 Board and Superintendent Relations
Policy 2100 Board Member Legal Status
Policy 2110 Board Member Elections
Policy 2115 Unexpired Term Fulfillment
Policy 2116 Removal from Office
Policy 2120 Code of Ethics for School Board Members
Policy 2121 Board Member Conflict of Interest
Policy 2122 Role of Board Members in Handling Complaints
Policy 2123 Board Member Opportunities for Development
Policy 2125-7315 Confidential Information
Policy 2130 Board Member Compensation and Expenses
Policy 2140-7610 Defense of Board Members and Employees
Policy 2200 Election of Officers/Organization of Board
   State Law 2200 State Law 1995-80 CHATHAM SCHOOL BOARD TIME OF TAKING OFFICE
Policy 2210 Duties of Officers
Policy 2220 Official School Spokesperson
Policy 2230 Board Committees
 
BOARD MEETINGS
Policy 2300 Board Meetings
Policy 2310 Public Participation at Board Meetings
Policy 2320 Compliance With the Open Meetings Law
Policy 2321 Closed Sessions
Policy 2325 Board Meeting News Coverage
Policy 2330 Board Meeting Agenda
Policy 2335 Advance Delivery of Meeting Materials
Policy 2340 Parliamentary Procedures
Policy 2341 Quorum
Policy 2342 Voting Methods
 
BOARD POLICIES
Policy 2420 Adoption of Policies
Policy 2430 Dissemination and Preservation of Policies
Policy 2440 Policy Review and Evaluation
Policy 2450 Suspension of Board Policies
Policy 2460 Administration in Policy Absence
Policy 2470 Administrative Procedures
Policy 2475 School Rules
 
BOARD HEARINGS
Policy 2500.OPTB Hearings Before the Board
 
BOARD CONSULTANTS AND LIAISONS
Policy 2600 Consultants to the Board
Policy 2610 Board Attorney
Policy 2650 Liaison with School Boards Associations

 

3000 Series - EDUCATIONAL PROGRAM

Policy # Policy Title
 
GOALS AND OBJECTIVES
Policy 3000 Goals and Objectives of the Educational Program
 
CURRICULUM DEVELOPMENT, DELIVERY & EVALUATION
Policy 3100 Curriculum Development
Policy 3101 Dual Enrollment
Policy 3102 Online Instruction
Policy 3110 Innovation in Curriculum and Instruction
Policy 3115 Curriculum and Instruction Guides
Policy 3120 Lesson Planning
Policy 3130 Grouping for Instruction
Policy 3132 Homebound/Hospital Instruction
Policy 3135 Homework
Policy 3140 Evaluation of Instructional Programs
 
INSTRUCTIONAL MATERIALS
Policy 3200 Selection of Textbooks and Supplementary Materials
   Regulation 3200 Selecting Supplementary Materials
Policy 3210 Parental Inspection and Objection to Instructional Materials
Policy 3220 Technology in the Educational Program
Policy 3225-4312-7320 Technology Responsible Use
   Regulation 3225-7320 NC WISE PASSWORD AND WORKSTATION SECURITY
Policy 3226-4205 Internet Safety
Policy 3227-7322 Web Page Development
Policy 3230-7330 Copyright Compliance
Policy 3240 Maintenance and Control of Instructional Materials
 
TIME FOR LEARNING
Policy 3300 School Calendar and Time for Learning
Policy 3320 School Trips
 
STUDENT PERFORMANCE
Policy 3400 Evaluation of Student Progress
Policy 3405 Students at Risk of Academic Failure
Policy 3410 Testing and Assessment Program
Policy 3411 High School Exam Exemption
Policy 3412 Honor Rolls
Policy 3420 Student Promotion and Accountability
   Regulation 3420 Student Promotion and Accountability
Policy 3430 School Improvement Plan
Policy 3431 Conflict Resolution
Policy 3440 Recognizing Excellence
Policy 3450 Class Rankings
Policy 3460 Graduation Requirements
Policy 3470-4305 Alternative Schools/Learning Programs
 
SPECIAL CURRICULUM OBJECTIVES
Policy 3510 Religious-Based Exemptions from School Programs
Policy 3515 Religion in the Schools
   Regulation 3515 Guidelines on Religion in the Schools
Policy 3520 Special Education Programs/Rights of Students with Disabilities
Policy 3525 Programs for Gifted Students
Policy 3530 Citizenship and Character Education
Policy 3540 Comprehensive Health Education Program
Policy 1320-3560 Title I Parent Involvement
Policy 3570 Foreign Exchange Student Program
 
SERVICES & ACTIVITIES TO SUPPORT EDUCATIONAL PROGRAM
Policy 3610 Counseling Program
Policy 3620 Extracurricular Activities and Student Organizations
Policy 3630 School Sponsored Publications
Policy 3640-5130 Student Voter Registration


 

4000 Series - STUDENTS

Policy # Policy Title
Policy 4000 Focus on Students
Policy 4001 Equal Educational Opportunities
Policy 1310-4002 Parental Involvement
Policy 4003 Translating Policies for Students and Parents
Policy 1740-4010 Student and Parent Grievance Procedure
Policy 1720-4015-7225 Discrimination, Harassment and Bullying Complaint Procedure
Policy 1710-4021-7230 Prohibition Against Discrimination, Harassment and Bullying
Policy 1730-4022-7231 Nondiscrimination on the Basis of Disabilities
Policy 1736-4026-7236 Sexual Harassment Defined
Policy 1745-4027 Sexual Harassment Complaint Procedure for Students
Policy 4040-7310 Staff-Student Relations
Policy 4050 Children of Military Families
 
ADMISSION AND ASSIGNMENT
Policy 4100 Age Requirements for Initial Entry
Policy 4110 Immunization and Health Requirements for School Admission
Policy 4115 Records and Behavior Standards for Transfer Students
Policy 4120 Domicile or Residence Requirements
Policy 4130 Discretionary Admissions and Releases
Policy 4135 Tuition for Discretionary Admissions
Policy 4140 Appeal of Admission Decisions
Policy 4150 School Reassignment
   Regulation 4150 School Reassignment
Policy 4152 Unsafe School Choice Transfer
Policy 4155 Assignment to Classes
Policy 4160 Dropout Prevention
 
SAFETY
Policy 1510-4200-7270 School Safety
Policy_4201-7271 Injury and Loss Prevention
Policy_4202-5029-7272 Service Animals in Schools
Policy 3226-4205 Internet Safety
Policy 4210 Release of Students from School
Policy 4220 Student Insurance Program
Policy 4230 Communicable Diseases -- Students
Policy 4240 Child Abuse - Reports and Investigations
Policy 4250-5075-7316 North Carolina Address Confidentiality Program
Policy 4250-6130 First Aid/Emergency Health Care
   Regulation 4250-6130R1 Food Allergy Regulation
   Regulation 4250-6130R2 First Aid/Emergency Health Care Regulation
Policy 4251 Do Not Resuscitate Orders
Policy 4260 Student Sex Offenders
Policy 4270-6145 Concussion and Head Injury
 
STUDENT BEHAVIOR
Policy 4300 Student Behavior Policies
Policy 4301 Authority of School Personnel
Policy 4303 Code of Student Conduct
Policy 3470-4305 Alternative Schools/Learning Programs
Policy 4307 Disciplinary Action for Exceptional Children/Disabled Students
Policy 3225-4312-7320 Technology Responsible Use
Policy 4335 Criminal Behavior
Policy 4340 School Level Investigations
Policy 4341 Parental Involvement in Student Behavior Issues
Policy 4342 Student Searches
Policy 4345 Student Discipline Records
Policy 4351 Short-Term Suspension
Policy 4352 Removal of Student During the Day
Policy 4353 Long-Term Suspension, 365 Days Suspension, Expulsion
Policy 4355 Corporal Punishment
Policy 4360 Appeals of Consequences No Greater Than Short-Term Suspension
Policy 4361 Appeals of Long-Term or 365 Days Suspension
Policy 4362 Requests for Readmission of Expelled Students
Policy 4370 Student Discipline Hearing Procedures
 
ATTENDANCE
Policy 4400 Attendance
   Regulation 4400 Attendance Regulation
 
STUDENT FEES
Policy 4600 Student Fees
 
STUDENT RECORDS
Policy 4700 Student Records
Policy 4705-7825 Confidentiality of Personal Identifying Information
Policy 4720 Surveys of Students

 

5000 Series - COMMUNITY RELATIONSHIPS

Policy # Policy Title
 
RELATIONSHIP WITH PARENTS AND THE COMMUNITY
Policy 5000 Schools and the Community
Policy 5010 Parent Organizations
Policy 5015 School Volunteers
   Regulation 5015 School Volunteers
Policy 5020 Visitors to the Schools
Policy 5022 Registered Sex Offenders
Policy 5024-6127-7266 Emergency Epinephrine Auto-Injector Devices
Policy 5025 Prohibition of Alcoholic Beverages
Policy 5026-7250 Smoking and Tobacco Products
Policy 5027-7275 Weapons and Explosives Prohibited
Policy 4202-5029-7272 Service Animals in Schools
Policy 5028-6130-7267 Automated External Defibrillator
Policy 5030 Community Use of Facilities
   Regulation 5030 Rules & Procedures for Facility Use
Policy 5040 News Media Relations
Policy 5050 Emergency Closings
Policy 1742-5060 Responding to Complaints
Policy 5070-7350 Public Records - Retention, Release and Disposition
Policy 5071-7351 Electronically Stored Information Retention
Policy 4250-5075-7316 North Carolina Address Confidentiality Program
 
RELATIONSHIP WITH OTHER GOVERNMENTAL AGENCIES
Policy 5100 Relationship with Other Governmental Agencies
Policy 5110 Relationship with County Commissioners
Policy 5120 Relationship with Law Enforcement
Policy 3640-5130 Student Voter Registration and PreRegistration
 
INVOLVEMENT WITH OUTSIDE ORGANIZATIONS AND INDIVIDUALS
Policy 5210 Distribution of Non-School Material
Policy 5220 Collections and Solicitations
Policy 5230 Participation in Research Projects
Policy 5240 Advertising in the Schools
Policy 5250 Raffles

 

6000 Series - SUPPORT SERVICES

Policy # Policy Title
Policy 6000 Support Services
Student Health Services
Policy 6100 Goals of Student Health Services
Policy 6110 Organization of the Student Health Services
Policy 6120 Student Health Services
Policy 6125 Administering Medicines to Students
   Regulation 6125 Administering Medicines to Students
Policy 5024-6127-7266 Emergency Epinephrine Auto-Injector Devices
Policy 5028-6130-7267 Automated External Defibrillator
Policy 4250-6130 First Aid/Emergency Health Care
   Regulation 4250-6130R1 Food Allergy Regulation
   Regulation 4250-6130R2 First Aid/Emergency Health Care Regulation
Policy 6140 Student Wellness
   Regulation 6140 Student Wellness
Policy 4270-6145 Concussion and Head Injury
Student Food Services
Policy 6200 Goals of School Nutrition Services
Policy 6210 Organization of Student Food Services
Policy 6220 Operation of Student Food Services
Policy 6225 Free and Reduced Price Food Services
Policy 6230 School Meal And Competitive Foods Standards
Policy 6235 Beverage Bidding Requirements
Policy 6240 Sanitation Inspections
Student Transportation Services
Policy 6300 Goals of Student Transportation Services
Policy 6305 Safety and Student Transportation Services
Policy 6306 School Bus Idling
   Regulation 6306R School Bus Idling Procedures - Regulation
Policy 6310 Organization of Student Transportation Services
Policy 6315 Drivers
Policy 6320 Use of Student Transportation Services
Policy 6321 Bus Routes
Policy 6322 Student Assignment to Buses
Policy 6325 Parking Areas for Students
Policy 6330 Insurance for Student Transportation Services
Policy 6340 Transportation Service/Vehicle Contracts
Purchasing Function
Policy 6400 Goals of the Purchasing Function
Policy 6401 Ethics and the Purchasing Function
Policy 6402 Participation by Historically Underutilized Businesses
Policy 6410 Organization of the Purchasing Function
Policy 6420 Contracts with the Board
   Regulation 6420R Contracts with the Board - Regulation
Policy 6421 Pre-Audit Certification
Policy 6425 Continuing Contracts
Policy 6430 State Purchasing Requirements for Equipment, Materials and Supplies
   Regulation 6430R State Purchasing Requirements for Equipment, Materials and Supplies - Regulation
Policy 6440 Local Purchasing Requirements for Equipment, Materials and Supplies
Policy 6441-9121 Bidders’ List
Policy 6442 Vendor Lists
Policy 6450 Purchase of Services
Equipment, Materials and Supplies
Policy 6500 Goals of Equipment, Materials and Supplies Services
Policy 6510 Organization of Equipment, Materials and Supplies Services
Policy 6520 Use of Equipment, Materials and Supplies
Policy 6521 Personal Use of Equipment, Materials and Supplies
Policy 6522 Use of Computers
Policy 6524 Network Security
Policy 6525 Instructional Materials Services
Policy 6530 Resource Conservation
Policy 6540 Hazardous Materials
Policy 6550 Vandalism
Policy 6560 Disposal of Surplus Property

 

7000 Series - PERSONNEL

Policy # Policy Title
 
RECRUITMENT AND SELECTION OF PERSONNEL
Policy 7100 Recruitment and Selection of Personnel
Policy 7110 Information Provided by Applicant or Employee
Policy 7120 Employee Health Certificate
Policy 7130 Licensure
  Regulation 7130 Licensure
Policy 7140 Criminal Records Check
Policy 7145 Criminal Records Check of Contracted Personnel
 
WORK ENVIRONMENT
Policy 7210 Staff Involvement in Decision Making
Policy 1750-7220 Grievance Procedure for Employees
Policy 1720-4015-7225 Discrimination, Harassment and Bullying Complaint Procedure
Policy 1710-4021-7230 Prohibition Against Discrimination, Harassment and Bullying
Policy 1730-4022-7231 Nondiscrimination on the Basis of Disabilities
Policy 1736-4026-7236 Sexual Harassment Defined
Policy 1755-7237 Sexual Harassment Complaint Procedure for Employees
Policy 7240 Drug-Free and Alcohol-Free Workplace
Policy 7241 Drug and Alcohol Testing of Commercial Motor Vehicle Operators
Policy 5026-7250 Smoking and Tobacco Products
Policy 7260 Occupational Exposure to Bloodborne Pathogens
Policy 7262 Communicable Diseases – Employees
Policy 7265 Occupational Exposure to Hazardous Chemicals in Science Laboratories
Policy 5024-6127-7266 Emergency Epinephrine Auto-Injector Devices
Policy 5028-6130-7267 Automated External Defibrillator
Policy 1510-4200-7270 School Safety
Policy_4201-7271 Injury and Loss Prevention
Policy 4202-5029-7272 Service Animals in Schools
Policy 5027-7275 Weapons and Explosives Prohibited
Policy 1760-7280 Prohibition Against Retaliation
 
STAFF RESPONSIBILITIES
Policy 7300 Staff Responsibilities
Policy 7305 Administrative Goals
Policy 7306 Administrative Councils, Cabinets and Committees
Policy 4040-7310 Staff-Student Relations
Policy 2125-7315 Confidential Information
Policy 4250-5075-7316 North Carolina Address Confidentiality Program
Policy 3225-4312-7320 Technology Responsible Use
   Regulation 3225-7320 NC WISE PASSWORD AND WORKSTATION SECURITY
Policy 3227-7322 Web Page Development
Policy 7325 Virus protection
Policy 3230-7330 Copyright Compliance
Policy 7335 Employee Use of Social Media
Policy 7340 Employee Dress and Appearance
Policy 7350 Reports to be Submitted
Policy 5070-7350 Public Records - Retention, Release and Disposition
Policy 5071-7351 Electronically Stored Information Retention
 
SPECIFIC EMPLOYMENT RELATIONSHIPS
Policy 7400 Job Descriptions
Policy 7405 Extracurricular and Non-Instructional Duties
Policy 7410 Teacher Contracts
Policy 7420 Superintendent Contract
Policy 7423 Administrative Personnel
Policy 7425 School Administrator Contracts
Policy 7428 Principal Qualifications and Duties
Policy 7430 Substitute Teachers
Policy 7435 Classroom Teacher Responsibilities and Duties
Policy 7437 Resource Teachers
Policy 7438 Teachers Serving More Than One School
Policy 7440 Assignments/Reassignments/Transfers
Policy 7450 Use of Non-School Personnel in Coaching Positions
Policy 7460 Dual Roles: Bus Drivers
   Policy 7460 CDL Protocol Policy 7460 CDL Protocol
 
WORKDAY AND ABSENCES
Policy 7500 Workday and Overtime
Policy 7505 FAIR LABOR STANDARDS COMPLIANCE
Policy 7510 Leave
   Regulation 7510 LEAVE PROCEDURES
Policy 7520 Family and Medical Leave
Policy 7530 Military Leave
Policy 7540 Voluntary Shared Leave
Policy 7550 Absences Due to Inclement Weather
Policy 7560 Permitted Salary Deductions for Absences and Discipline of Exempt Employees
Policy 7565 Excessive Absenteeism
Policy 7570 Return to Work
 
BENEFITS
Policy 2140-7610 Defense of Board Members and Employees
Policy 7620 Payroll Deductions
   Regulation 7620R Payroll Deductions
 
SPECIFIC EXPENDITURES
Policy 7635 Workers’ Compensation Insurance
Policy 7640 Employees Injured During an Episode of Violence
Policy 7650-8620 Travel Expense Reimbursement
Policy 7660 Tax Sheltered Annuity Program
 
NON-JOB RELATED ACTIVITIES
Policy 7710 Membership in Professional Organizations
Policy 7720 Employee Political Activities
Policy 7730 Employee Conflict of Interest
 
DEVELOPMENT AND EVALUATION
Policy 1610-7800 Professional Development and Assistance
Policy 7810 Evaluation of Licensed Employees
Policy 7811 Required Action Plans for Certain Licensed Employees
Policy 7812 Nonrenewal for Probationary Teachers
Policy 7815 Evaluation of Non-Licensed Employees
Policy 7820 Personnel Files
Policy 7821 Petition for Removal of Personnel Records
Policy 4705-7825 Confidentiality of Personal Identifying Information
 
SEPARATION
Policy 7900 Resignation
Policy 7910 Retirement
Policy 7920 Professional Personnel Reduction in Force
Policy 7921 Classified Personnel Reduction
Policy 7930 Career Employees: Demotion and Dismissal
Policy 7940 Classified Personnel: Suspension and Dismissal
Policy 7950 Non-Career Status Teachers: Nonrenewal

 

8000 Series - FISCAL MANAGEMENT

Policy # Policy Title
 
FISCAL GOALS
Policy 8000 Fiscal Goals
 
BUDGET PROCESS
Policy 8100 Budget Planning and Adoption
Policy 8110 Budget Resolution
 
REVENUE SOURCES
Policy 8210 Grants and Funding for Special Projects
Policy 8220 Gifts and Bequests
Policy 8230 Penalties, Fines and Forfeitures
 
FISCAL ACCOUNTABILITY
Policy 8300 Fiscal Management Standards
   Regulation 8300R Fiscal Management Standards
Policy 8310 Annual Independent Audit
Policy 8320 Depositories
Policy 8325 Daily Deposits
Policy 8330 Facsimile Signatures
Policy 8340 Insurance
Policy 8350 Fixed Assets Capitalization
Policy 8351 Consumable Assets Inventory
 
SEPARATE ACCOUNTS
Policy 8410 Individual School Accounts
Policy 8420 Petty Cash Accounts
 
PERSONNEL DUTIES
Policy 8510 School Finance Officer
Policy 8520 School Treasurer
Policy 8530 Fidelity Bonds
 
SPECIFIC EXPENDITURE OF FUNDS
Policy 7650-8620 Expense Reimbursement


 

9000 Series - FACILITIES

Policy # Policy Title
 
FACILITY PLANNING AND CONSTRUCTION
Policy 9000 Planning to Address Facility Needs
Policy 9010 Site Selection
Policy 9020 Facility Design
Policy 9030 Facility Construction
Policy 9040 Adaptation of Buildings and Other Facilities to Accommodate Persons with Disabilities
 
SELECTION & USE OF ARCHITECTS & CONTRACTORS
Policy 9110 Selection and Use of Architects
Policy 9120 Bidding for Construction Work
Policy 6441-9121 Bidders’ List
Policy 9125 Participation by Minority Businesses
Policy 9130 Supervision of Construction Contracts
 
CARE AND MAINTENANCE
Policy 9200 Care and Maintenance of Facilities
Policy 9201 Alterations of Facilities or Equipment
Policy 9205 Pest Management
Policy 9210 Care and Maintenance of Grounds and Outdoor Equipment
Policy 9220 Security of Facilities
Policy 9230 Energy Conservation and Management
 
NAMING FACILITIES
Policy 9300 Naming Facilities
 
SALE AND DISPOSAL
Policy 9400 Sale and Disposal of Board-Owned Real Property
Policy 9410 Consolidation or Closing of Schools


 

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