Regulation 4400

From BoardPolicies
Jump to: navigation, search

Attendance Policy   Regulation 4400

Attendance in school and participation in class are an integral part of academic achievement and the teaching-learning process. Regular attendance develops patterns of behavior essential to professional and personal success in life.

Chatham County Schools views regular attendance as an integral part of a student’s successful educational experience. To that end, district administrators and staff will work with students and parent, guardian, or custodian in developing consistent attendance.

Contents

Attendance Law

The principal will take all steps required by the Compulsory Attendance Law, G.S. 115C-378, for excessive absences for students under the age of 16 years.

The principal or designee will notify the parent, guardian, or custodian by mail when 3 days, 6 days, and 10 days of unexcused absences have accumulated. The letter will explain that the student may be in violation of the Compulsory Attendance Law and may be prosecuted if the absences cannot be justified.

Once the parents are notified, the school social worker will work with the child and his or her family to analyze the causes of the absences and determine steps to eliminate the problem.

The principal will review any report or investigation prepared by the school social worker in accordance with N.C. G.S. 115C-381 and will confer with the student and his or her parent, guardian, or custodian to determine whether the parent, guardian, or custodian has received notification pursuant to this section and made a good faith effort to comply with the law.

If the principal determines that parent, guardian, or custodian has not made a good faith effort to comply with the law, he or she will notify the district attorney.

Excused Absences

When a student is absent from school, a parent, guardian, or custodian shall provide a written explanation of why the student was absent and submit that note to the proper authority at his/her school. This will ensure that the student’s absence is considered excused provided the reason complies with the list of excused absences as defined in Attendance Policy Code 4400. The note, signed by the student’s parent, guardian, or custodian, is due upon the student’s return to school and no later than within three school days of the student’s return to school. The note shall include the dates of the student’s absence and reason for the absence.

In certain cases, the school may require a parent or guardian to provide a note from a medical provider verifying the student’s illness and necessity for missing school. The note, signed by the student’s medical provider and on the medical provider’s prescription pad or letterhead, is due upon the student’s return to school but will be accepted at any time prior to the end of school for elementary or middle school students or the end of the semester for high school students. The note shall include the dates of the student’s absence, reason for the absence and when the student can return to school.

Educational Leave

Excused absences for educational reasons will be granted only if (1) the primary purpose of the trip is educational and (2) the event does not occur at another time (e.g.: launching of space shuttle, presidential inauguration etc.) Parents/guardians who wish to apply for an excused absence for educational reasons must complete the Request for Excused Absence for Educational Reasons form and submit the form to the building principal for approval two weeks in advance.

Excessive Absences – High School

Students are expected to be in their assigned places either when the bells sound or when directed by a teacher or administrator to do so. Attendance will be checked in each class. Students must be in attendance for more than 50% of the class time not to be counted as absent.

Once a student has accumulated five absences from a class or classes, either excused or unexcused, in a semester, the student’s attendance record will come before the Student Assistance Team or RtI Team. A member of the team will meet with the student to review the reasons for the absences and to identify ways to improve the student’s attendance. A written summary of the conference will be provided to the parent or guardian informing them of the seriousness of the situation including the effects of being absent from class on the student’s academic progress, which may include loss of credit, as well as a negative impact on the student’s Grade Point Average.

When the student has been absent from school ten days from a class or classes, either excused or unexcused, an attendance committee appointed by the principal and made up of a minimum of five members including representatives from Student Services (i. e., counselor, social worker, nurse) will meet to review the student’s attendance record with the student and to identify a plan for assisting the student with improved attendance.

The parent or guardian will be informed in writing of the seriousness of excessive absences and an attendance contract will be drawn up with the student. The contract will outline what the student needs to do for the reminder of the semester and/or the next semester in order to replace the Failure Due to Absence (FDA) with the earned passing grade for the course(s). If the student does not fulfill the requirements of the contract or the student does not receive a passing grade for the course(s), the student will receive a failing grade and will not receive credit for the course(s).

Attendance Waivers

Students who acquire 10 or more absences per semester (in any class) will face loss of credit unless granted a waiver. Waivers may be granted for the following reasons with documentation:

  1. Doctor/dentist appointments
  2. Long term illness
  3. Court Appearances
  4. Death of an immediate family member
  5. Out-of-school suspension

Students wishing to apply for an Attendance Waiver should contact their school counselor for the required waiver forms.

Please note: documentation created by a parent/legal guardian is NOT accepted. All submitted documentation MUST be created by the medical provider’s office, clerk of court, hospital, etc.

Excessive Absences – Grades K-8

Once a student has accumulated five absences from a class or classes, either excused or unexcused, the student’s attendance record will come before the principal or school’s attendance committee or RtI Team. A member of the team will meet with the student to review the reasons for the absences and to identify ways to improve the student’s attendance. A written summary of the conference will be provided to the parent or guardian informing them of the seriousness of the situation including the effects of being absent from class on the student’s academic progress, which may include non-promotion.

Once a student has accumulated 10 absences from a class or classes, either excused or unexcused, the principal or school’s attendance committee will review the student’s attendance record and determine if any action should be taken. If the principal or committee does not find a valid reason for the absences, then the principal or committee will inform the parent or guardian, by registered letter, of the seriousness of the situation including the effects of being absent from class on the student’s academic progress. A conference may be scheduled at the request of the parent or guardian.

After the 11th absence, either excused or unexcused from a class or classes, the principal or school’s attendance committee will review the student’s attendance record and determine if any action should be taken. The principal or attendance committee will request a conference if there is no valid reason for the absences. The conference will be with the parents or guardians, the student, the classroom teacher(s), and the principal or designee at which time the principal or committee may find it necessary to select one or more of the following courses of action:

  • seek the assistance of the Department of Social Services;
  • send a certified letter to the parents or guardians indicating that the student may not be promoted if the absences continue;
  • refer the case to the district attorney for further action and/or
  • refer the case to Truancy Court

Late Arrival/Early Departure – High School

If a student attends class more than 50% of the class time but less than 100% of the class time, he/she will be considered a Late Arrival/Early Departure.

Late Arrival/Early Departure may affect the student’s attendance and academic performance. Each school will develop a plan for addressing excessive Late Arrivals/Early Departures. Infractions could result in consequences stated in the Student Code of Conduct, Policy 4303.


Tardies – Grades K-8

The following are recognized as excused tardies/early pick up:

Personal illness
Quarantine
Death in the immediate family
Medical or dental appointment
Court or administrative procedure
Religious observance
Miscellaneous causes of an emergency nature approved by the principal

Late Arrival/Early Departure may affect the student’s attendance and academic performance.

Each school will develop a plan for addressing excessive Late Arrivals/Early Departures.

Infractions could result in consequences stated in the Student Code of Conduct, Policy 4303.

Personal tools
Namespaces

Variants
Actions
Navigation
RESOURCES
SYSTEM HELPS
Toolbox