Regulation 4150

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Rules and Procedures – School Reassignment - Regulation 4150R – See Policy 4150

  1. Parents requesting student reassignment must complete and turn in the Chatham County Schools Request for Reassignment form for this to be considered. Applications must select at least one of the Reasons for Request for Reassignment and attach written details to explain. (See Policy 4150 for an explanation of these reasons.)
  2. For this process, schools will be placed in one of three categories based on OR/Ed student population projections and other factors:
    • Schools whose student population is currently or projected to be below 95% of its brick and mortar capacity.
    • Schools whose student population is currently or projected to be between 95% and 100% of its brick and mortar capacity.
    • Schools whose student population is currently or projected to be at or above 100% of its brick and mortar capacity.
  3. Requests for student assignment/reassignment to schools who are currently or projected to be below 95% of their brick and mortar capacity will be reviewed/processed as they are received.
  4. Requests for student assignment/reassignment to schools who are currently or projected to be at or above 100% of their brick and mortar capacity will be reviewed/processed as they are received.
  5. Requests for student assignment/reassignment to schools who are currently or projected to be between 95% to 100% of their brick and mortar capacity for the requested year will be reviewed/processed as follows:
    • Requests for the current year will be approved only for the current year and will require a new application for the upcoming year.
    • Requests for the upcoming year will be processed after July 1st to allow full consideration of actual student enrollment and other critical factors, will be approved only for the current year, and will require a new application for the upcoming year.
  6. A non-Chatham County resident student whose parent/guardian plans to move into the Chatham County School District on or before March 1st may be assigned to the school serving the student’s new domicile upon pro-rated payment of tuition. Parents who are building a house must provide a building permit showing their house is under construction in the requested assignment area. Parents requesting this opportunity must complete and turn in the Chatham County Schools Request for Discretionary Admission form for this to be considered. Details related to this request may be found in BOE Policy 4130: Discretionary Admissions or Releases and BOE Policy 4135 Tuition for Discretionary Admissions.
  7. Students granted a transfer within the district may apply to the Superintendent for a waiver of the athletic waiting period, and the Superintendent or designee may grant such waivers according to the following guidelines:
    a. Parents must submit a written waiver request on a form available from the office of the district Athletic Director. Parents should submit a copy of the transfer approval letter and any other supporting documentation. The parent must provide reliable information demonstrating that the transfer was requested for one or more of the following reasons and was not entirely or partially for reasons of athletic eligibility:
    i. Special curricular needs;
    1. A student is unable to obtain in his or her regularly assigned school those specially needed courses of study or programs necessary to pursue specialized educational or career goals. Proper documentation must be submitted to establish this basis. NOTE: This basis requires the showing of more than just a different class, it must be course of study or program that is not offered at the regularly assigned school.
    ii. Documented medical/health needs;
    1. A student provides documentation provided by a physician (or comparable professional provider such as a psychologist, etc.) containing a detailed professional opinion that the student’s mental, emotional or physical health would be adversely affected by the student’s attendance at his or her regularly assigned school.
    iii. Student's parent/legal custodian is a permanently assigned employee of the receiving school or another school in the receiving school's attendance zone;
    1. A student provides documentation establishing (a) his or her parent/legal custodian is a permanently assigned employee of the Receiving Member School or system; and (b) the Receiving Member School would be the school assigned to the student if his or her parent/legal custodian resided at the parent/legal custodian’s work location in the school system. NOTE: This basis requires the showing that the parent/legal custodian is a permanently assigned employee, not a temporary, volunteer or lay employee/coach.
    a. Example No. 1: Student and Parent live in Durham County, and Student would normally be assigned to Charles E. Jordan High School in Durham (and attends Jordan High School after entry into the ninth grade). Parent is a permanently assigned employee at Carrboro High School. A waiver would properly be considered for the Student if she transferred to Carrboro High School.
    b. Example No. 2: Student and Parent live in Durham County, and Student would normally be assigned to Charles E. Jordan High School in Durham (and attends Jordan High School after entry into the ninth grade). Parent is a permanently assigned employee at McDougle Elementary School in Chapel Hill. Based on the address for McDougle Elementary School, a student would be assigned to Chapel Hill High School. Therefore, a waiver would properly be considered for the Student if she transferred to Chapel Hill High School.
    iv. Documented hardship due to child care needs;
    1. The family or student provides documented child care needs that necessitate a transfer to avoid a serious and continuing hardship.
    v. Documented safety issues;
    1. A student provides documentation of an unsafe environment at his or her school (e.g., physical or emotional violence/threats make continued attendance at his or her school unsafe, etc.).
    vi. Transfers mandated by federal or state law or court order;
    1. A student provides documentation of a transfer made pursuant to the Unsafe School Choice or School Improvement Choice Transfer under the No Child Left Behind Act, the Transfer of Homeless Students as provided in 42 U.S.C. 11431 et. seq., or any other applicable federal or state law allowing a similar right to transfer (including North Carolina or federal court orders).
    vii. Other serious and continuing hardship;
    1. The student provides documentation establishing a serious and continuing hardship which cannot reasonably be eliminated or reduced by means other than a transfer from his or her regularly assigned school.
    b. The Superintendent or designee will review the information submitted by the parent and any other relevant information and determine whether the information reliably demonstrates that the transfer meets the criteria for a waiver.
    c. The decision will be forwarded to the parent or guardian in writing. The student shall be ineligible to participate in the athletic program pending approval of the appeal. If a transfer student participates in a contest prior to the approval of an appeal, the student will be immediately dropped from the team. Eligibility will be restored after approval of an appeal and after suspension from the number of contests equal to the number of contests the student participated in while ineligible. If the student is an underclassman, the suspension may carry over into the next sport in which the student participates in that year.
    d. The Superintendent may revoke a decision to permit a student to participate in athletics if at any time it is determined that the student has transferred for athletic purposes or that the student or parent submitted inaccurate or misleading information in support of the waiver request.
    e. The Superintendent’s decision regarding an athletic eligibility waiver shall be final, except where the parent/guardian demonstrates a right to appeal to the Board of Education under N.C.G.S. 115C-45(c).
  8. Students who transfer out of a Chatham County School to another school district, charter school or private school, and then transfer back into a Chatham County School, without a bona fide change in residence, shall not participate in athletics for 365 days from the date of transfer. Such transfer students are not eligible for waivers from the Superintendent or Board of Education. If the sending school is a member of NCHSAA, the student may seek a waiver directly from the NCHSAA. The NCHSAA rules and procedures for seeking a waiver are available from the district Athletic Director.
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