Policy 7420

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A. Authority

The superintendent is the chief executive officer of the school district and has, under the direction of the board, general supervision of all of the schools and of all the personnel and various departments of the school district. The superintendent is responsible for the management of the schools under the board’s policies and is accountable to the board. The superintendent will be responsible for all matters of administration that come within the scope of his or her duties as the chief executive officer as determined by board policy and State law.

B. Delegation of Authority

The superintendent, in his or her discretion, may delegate to other school personnel the exercise of any powers and the discharge of any duties imposed upon him/her by the board. The delegation of power or duty, however, will not relieve the superintendent of responsibility for the action taken under such delegation.

C. Duties

The superintendent will perform those duties specified by law and board policy including:

  1. serving as chief executive officer and secretary to the board, causing accurate minutes to be kept of each meeting of the board and of any committees of the board;
  2. attending and participating in all meetings of the board and its committees except when excluded pursuant to the Open Meetings Law and board decision;
  3. making administrative rules and regulations not in conflict with law or board policy;
  4. deciding all matters of supervisory and administrative detail in connection with the operation and maintenance of the schools;
  5. initiating and directing the development of policies for approval by the board;
  6. assisting the board in making sound decisions and meeting the requirements of law by providing information and advice regarding all matters which require board action;
  7. recommending the appointment, promotion, demotion, and discharge, and directing the assignment, transfer, or suspension of employees of the board as required by law and board policy;
  8. directing the work of employees of the board who are under charge of the superintendent;
  9. informing and advising the board regularly about programs, practices and problems of the schools;
  10. supervising the establishment or modification of school attendance and transportation areas, subject to board approval;
  11. recommending an annual operating budget to the board and implementing the approved budget;
  12. directing and approving purchases and expenditures within the limits of the budget and according to law and board policy;
  13. making timely and appropriate recommendations to the board regarding facility, equipment, transportation, food service, maintenance, and other needs or functions of the school district;
  14. informing the board of current trends in the education profession and instructional practices;
  15. making timely reports as required by State law or by the board;
  16. maintaining records for the school district;
  17. representing the school district in matters with other school systems, social institutions, business firms, government agencies, and the general public;
  18. acting as spokesperson on behalf of the board in relations with the media and members of the community;
  19. taking such action as necessary on matters not covered by board policy and reporting such action to the board as soon as practicable; and
  20. performing such other duties as are established by law or assigned by the board.

D. Qualifications

To be employed as superintendent of Chatham County Schools an individual will:

  1. be or become a resident of the county;
  2. hold or be qualified to hold the North Carolina superintendent’s license and otherwise meet qualifications established by the state board of education for employment as a superintendent;
  3. have good moral character and unquestionable integrity;
  4. possess other characteristics as determined by the board of education;
  5. be elected by majority vote of the board; and
  6. take an oath of office as provided by law.

E. Recruitment, Appointment, and Contract

The board will establish procedures for recruiting and selecting a superintendent, including the procedures for advertising, screening applications, checking references, and conducting interviews. The board may seek the advice of the public. The final selection of the superintendent rests with the board and requires a vote of a majority of the board.

The superintendent will be appointed to serve a term of -from- one to four years, ending on June 30th of the final 12 months of the contract. Provided the current superintendent agrees, the board may extend or renew his or her contract for a period of up to four years.

The board and the newly appointed or renewed superintendent will enter into a written contract setting forth the agreed-upon terms including salary, benefits, evaluation procedure, outside employment, professional activities, and any other terms and conditions. The contract also may specify performance expectations, including expectations related to board goals and objectives and State Board standards for student success.

The contract must be filed with the Superintendent of Public Instruction.

F. Evaluation

It is the responsibility of the board to maintain and improve the quality of administration and instruction. One of the primary methods used in carrying out this responsibility is to assist the superintendent in improving his or her effectiveness. In this regard, the board will formally evaluate the superintendent annually. Each member of the board will be involved in this evaluation.

The board will establish a set of goals annually, and the superintendent will respond with a plan of action corresponding to the goals established by the board. This plan will be subject to board approval. As a part of this process, the superintendent may develop and submit proposed goals and actions for discussion and or rejection by the board.

The board will evaluate the superintendent’s performance relating to the established goals of the board, those proposed by the superintendent and accepted by the board, and other components of effective administration. Evaluation will be accomplished through use of an instrument approved by the board.

G. Separation

Throughout the term of his or her contract with the board of education, the superintendent will be subject to removal by the board for reasons specified in law and any additional reasons that may be specified in contract. In the event that the superintendent’s contract is terminated, the board will take appropriate and necessary action to help ensure the continuous smooth operation of the school district.

If the superintendent elects to terminate his or her contract prior to its expiration date, a resignation must be submitted to the board chair a minimum of 30 calendar days prior to the last day on which the superintendent expects to be employed by the board. The board may accept or reject the resignation.

Legal References: G.S. 115C-47(16), -271 to -275

Cross References:

Approved: October 23, 1995

Revised: July 9, 2007

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