Policy 4370

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The rules set out below will govern hearings before a hearing panel in assessing misbehavior and appropriate consequences. The purpose of the hearing will be to determine the facts relevant to the alleged misbehavior and the credibility of witnesses, based on the evidence presented at the hearing.

  1. A student shall be given an opportunity for a hearing before an impartial hearing panel prior to the imposition of a long-term suspension/365-day suspension or the recommendation of expulsion. The hearing panel shall serve as the superintendent’s designee and shall not include any person who is under the direct supervision of the administrator recommending the suspension.
  2. The hearing will be conducted in private.
  3. Prior to the hearing, the student and his or her parents and representative will have an opportunity to review any audio or video recordings of the incident and, consistent with federal and state student records laws and regulations, the information that may be presented as evidence against the student, including statements made by witnesses whose names are withheld in accordance with number 6, below.
  4. The hearing must be attended by the principal or his/her designee. The student has the right to be present at the hearing, to be accompanied by his or her parents and to be represented by an attorney or non-attorney advocate. Witnesses should be present only when providing information.
  5. The school representative(s) have the burden of proving the misbehavior; the violation of board policy, the Code of Student Conduct, school standards or school rules; and the appropriateness of the recommended consequence for the violation.
  6. The school representative(s) will present the witnesses and documentary evidence against the student first, along with any aggravating or mitigating factors. School officials may withhold witness names or other identifying information if identification of a witness could threaten the witness’s safety.
  7. After the school representative(s) have presented their evidence, the student or his or her representative may present evidence relating to the alleged disciplinary infraction, the student’s intent at the time of the incident, any mitigating or aggravating factors involved, the disciplinary and academic history of the student and the potential benefits to the student of alternatives to suspension. Such evidence may include oral testimony by the student or witnesses, written statements and other documents.
  8. Both the school representative(s) and the student or his or her parent or representative may question the witnesses presented by the other side. The hearing panel has the authority to limit questioning by any person if the questioning is unproductive, unnecessarily lengthy, repetitive, or irrelevant.
  9. In reaching a determination in the matter, the hearing panel shall consider the documents produced in the hearing, the testimony of the witnesses, and other evidence presented at the hearing. If the hearing panel determines that a violation occurred, the hearing panel shall make a recommendation to the superintendent regarding the appropriateness of the recommended consequences for the violation. Formal rules of evidence do not apply, and the hearing panel may rely on evidence that a reasonably prudent person would consider in the conduct of serious affairs.
  10. Following the hearing, the hearing panel shall make factual determinations based on substantial evidence presented at the hearing and shall make a recommendation regarding the appropriateness of the principal’s recommended suspension length to the superintendent. The superintendent shall review the principal’s and hearing panel’s recommendations and make a decision regarding the appropriateness of the penalty. The superintendent shall adopt the hearing panel’s factual determinations unless they are not supported by substantial evidence in the record. The superintendent shall then notify the student and parent of his or her decision in accordance with the requirements of policy 4353, Long-Term Suspension, 365-Day Suspension, Expulsion.
  11. The superintendent or designee shall provide for making a record of the hearing, including any findings or conclusions made by the hearing panel. The student will have the right to make his or her own audio recording of the hearing.


  1. Appeal of a Long-Term or 365-Day Suspension
    The board will provide the opportunity for a hearing that follows the procedures established for administrative hearings, except that (1) the superintendent or designee will represent the school system and the board or a panel of the board will be the decision maker, and (2) unless the board requests otherwise or doing so would create a substantial threat of unfairness, the board will limit presentations of testimony to the student, the student’s parent and representative, and the school system’s representative and will limit documentation to the records and evidence presented at the administrative hearing. The board, at its discretion, may request additional information or evidence.
    The board will review the administrative record and the superintendent’s decision to be sure that: (1) there was a reasonable basis for determining that the student engaged in the specified misbehavior; (2) a board policy, the Code of Student Conduct, a school standard or a school rule was violated; (3) the consequence for the violation was reasonable; and (4) procedures established by board policy were followed.
  2. Board Decision on Expulsion
    The board will provide an opportunity for a hearing to review the superintendent’s recommendation for expulsion. The rules established for administrative hearings will be followed, except that the superintendent or designee will represent the school system and the board will be the decision maker. The board may request additional records or witnesses. A decision will be made on the superintendent’s recommendation following the standards for expulsion established in policy 4353, Long-Term Suspension, 365-Day Suspension, Expulsion.

Legal References: G.S. 115C-45, -47, -276, -288, -390.1, -390.2, -390.7, -390.8

Cross References: Long-Term Suspension, 365-Day Suspension, Expulsion (policy 4353)

Adopted: August 8, 2011, Revised January 14, 2013

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