AGE REQUIREMENTS FOR INITIAL ENTRY Policy Code: 4100
The board of education requires all students to meet the eligibility requirements for school admission established by the state and the board, including age. Any parent or guardian who is unclear whether a child meets the age requirements is encouraged to contact the superintendent’s office or the elementary school that the child is likely to attend.
A. ENTITLEMENT TO INITIAL ENTRY
A child who is presented for enrollment at any time during the first 120 days of a school year will be considered eligible for initial entry in any of the following circumstances.
- The child reaches or reached the age of five on or before August 31 of that school year.
- The child resided in another state and was attending school during that school year in accordance with that state’s laws or rules prior to moving to North Carolina. (The child does not need to reach the age of five on or before August 31 in this circumstance.)
- The child did not reach the age of five on or before August 31 of that school year but would be eligible to attend school during that school year in another state in accordance with the laws or rules of that state, and if all of the following apply:
- a. the child’s parent is a legal resident of North Carolina who is an active member of the uniformed services assigned to a permanent duty station in another state;
- b. the child’s parent is the sole legal custodian of the child;
- c. the child’s parent is deployed for duty away from the permanent duty station; and
- d. the child resides with an adult who is a domiciliary of a local school administrative unit in North Carolina as a result of the parent’s deployment away from the permanent duty station.
B. DISCRETIONARY ENROLLMENTS
The board may allow a child to be enrolled in either of the following circumstances.
- The child is presented for enrollment after the first 120 days of a school year and meets one of the circumstances specified above for entitlement to initial entry.
- The child reached the age of four on or before April 16; the child is presented for enrollment no later than the end of the first month of the school year; and the principal of the school finds, based on information submitted by the child’s parent or guardian, that the child is gifted and has the maturity to justify admission to school. The board regards admission of a four-year-old child to be an extraordinary measure that should not to be used merely because the child is developmentally advanced. In making such a determination, the principal shall follow guidelines established by the State Board of Education.
C. GRADE LEVEL OF INITIAL ENTRY
The initial point of entry will be the kindergarten level. After initial entry, a principal may move the child to the first grade if the principal determines that by reason of maturity, the child may be served more appropriately in the first grade.
D. EVIDENCE OF AGE
When a child is presented for admission for the first time, the principal shall require the parent or guardian of the child to furnish a certified copy of the child’s birth certificate or other competent and verifiable evidence of the child’s date of birth. Such evidence may include, but is not limited to: (1) a certified copy of any medical record of the child’s birth issued by the treating physician or the hospital in which the child was born; or (2) a certified copy of a birth certificate issued by a church, mosque, temple or other religious institution that maintains birth records of its members.
A birth certificate or other satisfactory proof of age issued by a foreign country or institution willbe accepted and treated in the same manner as comparable documents issued in the United States.School officials shall use such documents only for the purpose of establishing the age of thechild andnot to inquire about the citizenship or immigration status of the child, parent or guardian.
For a student who is considered homeless, the inability to provide documentation must not prohibit or cause a delay in enrollment of the student. The homeless liaison shall work with the student, the parent or guardian, school personnel, and other agencies to obtain the necessary enrollment records or other information in a timely manner.
Legal References: McKinney-Vento Homeless Assistance Act, 42 U.S.C. 11431et seq.; G.S. 115C-288, -364; 130A-109; 16 N.C.A.C. 6E.0105; State Board of Education Policy GCS-J-001
Cross References: Homeless Students (policy 4125)
Adopted: December 5, 2011