Policy 3620

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The board recognizes the value of interscholastic athletics and extracurricular activities in promoting leadership and team skills, practicing democratic principles, and encouraging the lifelong learning process. Students are encouraged to actively participate in opportunities available at the school, including interscholastic athletics and student organizations. All activities are open to all students attending that school unless a restriction is justified and has been approved by the principal. The principal will ensure that students and parents are notified of the various opportunities for participation in extracurricular activities. The principal will establish any rules necessary for school and student-sponsored activities. Secret organizations will not be permitted in any school in the system.


Participation in extracurricular activities, including student organizations, interscholastic athletics, proms and dances, shall be reserved for students in good academic standing who meet behavior expectations of the board and the school. Participation in extracurricular activities shall be restricted if a student is not performing at grade level as provided in board policy 3400, Evaluation of Student Progress, and /or has exceeded the number of absences allowed by board policy 4400, Attendance. Participation in extracurricular activities may be restricted if a student (1) has violated the code of student conduct in the board policies found in the Policy 4300 series, or (2) has violated school or extracurricular activities and student organization rules. Additionally, students in violation of the Code of Student Conduct (Policy 4303) may be suspended from participation for a minimum of thirty (30) school days, the remainder of the particular sport season, or the period of time designated by the bylaws of the recognized state or national organization, whichever is greater. The grievance procedure, provided in policy 1740-4010 (Student and Parent Grievance Procedure), may be utilized by parents or students who believe a student has been aggrieved by a decision made pursuant to this policy.

Extracurricular activities may be used as a component of an at-risk student's intervention plan. The intervention plan may include providing for or restricting the student's participation in extracurricular activities. If the plan restricts the student's participation, the plan must include other intervention strategies designed to improve student performance.

Students with disabilities will be accorded the legal rights required by federal and state law.


  1. Athletics
    In grades 3 through 12, the school administration may organize and operate a program of intramural athletics in keeping with student needs and as resources are available. Intramural athletics will be conducted under the supervision of a staff member who is assigned to that responsibility by the principal.
    The board of education supports the concept of interscholastic athletics for students in grades 6 through 12. All activities will be conducted in accordance with State Board of Education policies and the North Carolina High School Athletic Association rules and regulations.
  2. Student performances
    Any student or group of students giving a public performance in the name of any school will first secure the approval of the principal of the schools being represented. Student performances will be in keeping with the general goals and objectives of the district’s educational program and may not be given as a promotion of a particular business enterprise. A student may not accept remuneration for performing in the name of the school.
  3. Student contests
    Student participation in any contest on behalf of the school requires the prior approval of the faculty sponsor and the principal. Approval may be granted for participation in an appropriate specific contest which is closely allied to and in support of the instructional work of the school.
  4. School Sponsored Clubs and Organizations
    a. Student Council
    All student councils, whatever names they bear, will be organized by and receive the prior approval of the principal. Each student council will have a faculty advisor approved by the principal, and the advisor will be responsible for its performance.
    b. Curriculum-related Clubs and Organizations
    Curriculum-related clubs and organizations may be organized subject to approval by the principal and must have a faculty sponsor who is approved by the principal.
  5. Student-initiated, Noncurriculum-related Student Groups
    In the high schools, student-initiated, noncurriculum-related student groups will be permitted to conduct voluntary meetings on school grounds during noninstructional time regardless of the size of the group or the religious, political, philosophical, or other content of the speech at the meetings, provided that the meetings do not materially and substantially interfere with the orderly conduct of the educational activities of the school. Such meetings will be open to all students without regard to race, color, gender, handicap, religion or national origin.
    Student-initiated, noncurriculum-related groups are not sponsored by the school, the school board, or school employees. School employees may not promote, lead, or participate in such meetings; however, a school employee may be present at the meetings to maintain order and protect the general welfare of the students involved. School employees may not influence the form or content of any prayer or other religious activity, nor require any person to participate in prayer or any other religious activity. No employee may be compelled to attend a school meeting if the content of the speech at the meeting is contrary to the beliefs of the employee.
    Nonschool persons may not direct, conduct, control or regularly attend activities of these noncurricular student groups.
    Students seeking to establish a voluntary noncurricular group will submit an application to the principal for recognition as a student-initiated non-curriculum related group. No public funds may be expended on behalf of the student groups covered by this policy except for the incidental cost of providing space for the group meetings.

Legal References: Equal Access Act, 20 U.S.C. §§4071-4074; Individuals with Disabilities Education Act, 20 U.S.C. 1400 et. seq., 34 C.F.R. Part 300; The Rehabilitation Act of 1973, 29 U.S.C. 706(8), 794, 34 C.F.R. pt. 104; The Americans With Disabilities Act, 42 U.S.C. 12134, 28 C.F.R. pt. 35; G.S. 115C, art. 9, 115C-47(4), -391; Procedures Governing Programs and Services for Children with Special Needs, State Board Policy Number HSP-D-000; N.C. High School Athletic Association Handbook Cross References: Student and Parent Grievance Procedure (policy 1740-4010), Evaluation of Student Progress (policy 3400), Student Promotion and Accountability (policy 3420), School Improvement Plan (policy 3430), Parental Involvement (policy 1310-4002), Student Behavior Policies (policy 4300 series), Attendance (policy 4400), Community Use of Facilities (policy 5030)

Adopted: November 26, 2007, Revised June 7, 2010, Revised May 4, 2015, Revised August 15, 2016

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