Policy 3200

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In order to help fulfill the educational goals and objectives of the school district, the board strives to provide quality and current textbooks and a variety of supplementary instructional materials, equipment and supplies, which will enrich and support the curriculum while improving literacy and technological skills. Materials also should be representative of the rich diversity of our nation and appropriate for the maturity levels and abilities of the students. Standards and processes for selection, review and evaluation of materials are to be developed by the superintendent so that they are uniform district-wide.


A. Selection of Textbooks and Other Materials for the District-Level Collection

The superintendent shall appoint a district-level media advisory committee. The committee should include a representative cross-section of teachers, students, parents, school media specialists, administrators and supervisors. The duties of the committee should include: (1) evaluating materials considered for purchase and placement in district-level collections, including any requests to use alternative materials instead of state-approved textbooks; and (2) reviewing district-level materials challenged under policy 3210, Parental Inspection and Objection to Instructional Materials, and recommending the appropriate action to be taken.

State-approved textbooks will be used unless the board approves alternative materials. The superintendent or school principal may submit a request to use alternative materials. This request may be submitted either as a component of a school improvement plan or as an independent request. The request should identify how the curriculum will continue to be aligned with the standard course of study, articulated from grade to grade, and meet the educational goals of the board if the request is granted. It should also include the recommendation of the district-level media advisory committee.

B. Selection of Supplementary Classroom and Media Center Materials

The selection of supplemental learning materials for school use will be made primarily at the school level. Each school principal shall appoint a media advisory committee at the school level. The chairperson of this committee will be the school library media specialist. Membership on the committee should include at least one teacher from each area of the curriculum (subject, grade level, or teaching team), students and parents. The principal should also serve on the committee. The duties of a school-level media advisory committee shall include: (1) determining curriculum and student needs; (2) recommending the purchase of materials that are designed to meet the identified needs; (3) evaluating the materials being considered for purchase; and (4) reviewing school-level materials challenged under policy 3120, Parental Inspection and Objection to Instructional Materials, and recommending appropriate action in response to the challenge.

Primary responsibility for the selection of supplementary instructional materials is delegated to the professionally trained and licensed staff employed by the school district, in consultation with the school media advisory committee as necessary. Materials for use in school classrooms shall be selected by the appropriate professional personnel, in consultation with the school media advisory committee as necessary. The primary responsibility for coordinating the selection of instructional materials for the media center rests primarily with licensed media specialists, in consultation with the school media advisory committee as necessary. The superintendent or her designee is responsible for making the final decision on purchases.

The process for selecting supplementary and media center materials should include: (1) an evaluation of the existing collection; (2) an assessment of the available resources and curriculum needs of the school; and (3) an examination of proposed materials using relevant criteria such as authority, potential use, price, reputation of publisher, readability and timeliness. Educational suitability should be the major criterion used in the selection of materials.

Principals will be responsible for establishing rules concerning what materials may be brought in by teachers without review. Principals are encouraged to involve teachers in establishing these rules.

C. Removal of Outdated Supplementary Materials

To ensure that the supplementary media collection remains relevant, media coordinators shall review materials routinely to determine if any material is obsolete, outdated or irrelevant. The superintendent may establish regulations that provide additional standards for removing supplementary materials to meet the educational needs of the school district. Requests by parents to remove supplementary media materials due to an objection to the materials will be reviewed pursuant to policy 3210, Parental Inspection and Objection to Instructional Materials.

D. Acceptance of Gift Materials

Supplementary materials offered as a gift will be reviewed pursuant to the criteria outlined in this policy, board policy 8220, Gifts and Bequests, and any regulations established by the superintendent. Gift material may be accepted or rejected based upon such criteria.

E. Challenges to Materials

Challenges to materials will be addressed pursuant to policy 3210, Parental Inspection and Objection to Instructional Materials.

Legal References: U.S. Const. amend. I; N.C. Const. art. I, ยง14; G.S. 115C-45, -47, -81, -98, -101; Impact: Guidelines for North Carolina Media and Technology Programs, North Carolina Department of Instruction, (2005), IMPACT.pdf-http://www.ncwiseowl.org/zones/mediatech/impact/ IMPACT.pdf; The Library Bill of Rights, The American Library Association, (1996), [1] statementspols/statementsif/librarybillrights.htm

Cross References: Goals and Objectives of the Educational Program (policy 3000), Parental Inspection and Objection to Instruction Materials (policy 3210), School Improvement Plan (policy 3430), Gifts and Bequests (policy 8220)

Adopted: November 26, 2007

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